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If you use custom heading styles in the sub documents, you can assign those styles to levels in the master document, but you would have to keep track of which styles the subs use, yes. #2 won't work because it requires the subdocs to know beforehand what heading level they're going to have in any given master where they might be included (if I'm understanding your answer correctly). Using navigation pane in word how do i promote and demote update#Or maybe there's a better way to do this than using master docs? I've also tried Insert > Section with the "Link" option but it seems to work the same way - you have to unprotect the section in order to promote/demote its heading level, and that change is lost when you update the link. I do very much appreciate for your answer, though - I guess OO is just not the right solution for this particular task. tells me I need to update the mission statement, I change it in one place (the original document) and all 20 documents that embed it are automatically updated as well, while its heading level in each master is preserved. In some short documents the mission statement might have a top-level heading in a longer document it might have a level 3 heading. Perhaps 20 other documents embed this mission statement as a live link. ![]() ![]() Example: I write one document that contains the Company Mission Statement. Each topic resides in a separate document, but it may occupy a Heading 1 level in one context and a Heading 5 level in another. ![]() The problem I'm trying to solve is creating re-usable, topic-based content that can be repurposed easily into multiple other documents by linking/embedding rather than copying/pasting. Solution #1 won't work because I need the master to remember, even after being closed, which subdoc has which heading level applied in the master's context, and #2 won't work because it requires the subdocs to know beforehand what heading level they're going to have in any given master where they might be included (if I'm understanding your answer correctly). Unfortunately, neither of these solutions is going to work. And if there's to be a TOC, you'd have to remember to create that after you set Outline Numbering but before you print.Ģ) You could edit each sub document to change the Heading 1 to something else (using the same style in all documents that would be at the same sub-level), so you could assign it and adjust it in the master document without affecting your desired Heading 1. Using navigation pane in word how do i promote and demote pdf#so you'd want to do this just before printing the file either to a printer or to PDF format. Unfortunately, now you're facing one of two scenarios, both of which will require a little work:ġ) You could, as mentioned, edit the master document to change the heading paragraph styles, which will apply only while the master is open. You could even redefine its appearance in the master. This is one reason why the Writer Guide suggests planning out the project as much as possible in advance-so in writing the sub documents, perhaps you'd have applied a custom heading style whose level can be changed easily in the master document through Outline Numbering. There is no active link between master and subs. That rebuilds the file by going out to each sub document and copying in the content. Keep in mind that you'll have to do this each time you open the master document. You can't edit them until you unprotect them. It doesn't work because the sub documents are in protected sections.
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